Recitals at a Glance: Guidelines and Deadlines for Scheduling a Department of Music Recital


Recital Type When Program Publicity Extras
Fall or Winter Quarter Half-page (separate notes or song texts at student's expense)
  • concert programs
  • concert hotline
  • newspaper & online listings
  • Department concert calendar website & download
  • Events@Stanford
Any academic quarter, priority status (Fall or Winter preferred) Half-page (separate notes or song texts at student's expense) None
Any academic quarter Standard program with required program notes approved by faculty and song texts, if a vocal program Reception allowed
  1. Informal recitals are given by Stanford students receiving private instruction from a member of the Music faculty.
  2. Academic recitals are restricted to music majors fulfilling academic requirements.
  3. Senior recitals may be given at any time during the student's final year of study, but only ONE senior recital is allowed for any student. For music majors with two areas of concentration, we recommend scheduling an academic recital in the junior year to satisfy concentration requirements.
Please note: ALL recitals require at least departmental approval.


Schedule your recital using the Department Booking Calendar by the quarterly scheduling deadline Fall 6/1; Winter 10/15; Spring 1/15
Provide the required publicity materials by the quarterly scheduling deadline Same as above
Schedule your dress rehearsal Two weeks after above dates
Request your concert recording Two weeks prior to your recital
Distribute press releases and flyers Releases – one month before
Flyers – two weeks before
Use the Department's template to prepare your program. Have your faculty advisor(s) review the content of your program and confirm their approval to the Department via email. Send your approved program via email to the Department Publicist. Two weeks prior to recital (or by the Friday two weeks prior to a weekend recital)
The Department Publicist will coordinate the formatting and printing of your program. Department staff will deliver the program to the venue (for events taking place at CCRMA, you will need to deliver your own programs). In time for the recital – no later than Friday at 3:30 p.m. for a weekend recital
Arrive for warmups One hour before
Begin the recital Promptly at the time indicated -- 7:30 p.m. weekdays; 2:30 or 7:30 p.m. Saturdays, 2:30 or 7:00 p.m. Sundays, and 12:15 p.m. for noon concerts.

All the Details

Scheduling a Recital:

Book your recital by the applicable quarterly deadline below. Recitals are scheduled on a first come, first served basis. Music major seniors are given first priority, then academic recitals, and finally informal recitals. You should book by:

1. Booking Procedures

2. Prepare Your Program

3. Prepare Your Publicity

The Department will help publicize your recital through the methods described above. You are responsible for all additional publicity.

4. Make Your Final Arrangements


The Department gives you extra help for your Senior Recital. Follow the checklists above, but note the following changes and additions:


Scott Kepley, Technical Services Manager

Mark Dalrymple, Facilities and Production Manager

Publicity and Programs
William Keats, Department Publicist